The ABA platform that pays for itself in BCBA hours.
Documentation that used to take hours now takes minutes. Vizanote automates the workflow from session data collection to EVV verification to claim draft generation — freeing your BCBAs to focus on clients.
EVV & Billing — Jordan M.
Visit Record
Jordan M.
Direct Therapy · CPT 97153
T. Chen (RBT)
Claim Draft
Rates vary by payer/state. Review before submission.
Claims are drafts only — clinician review required before submission to payer.
Documentation overhead is your most expensive line item
When BCBAs spend their time on paperwork instead of clients, clinical outcomes and practice revenue both suffer. Vizanote is designed to eliminate that tradeoff.
Time recaptured
Structured session note templates, AI draft assistance, and real-time data sync eliminate the after-hours note marathon that burns out your clinical staff.
Billing accuracy
Session data auto-populates CPT claim drafts. Your billing admin reviews, not rebuilds. Fewer rejected claims, faster reimbursement.
Audit confidence
Every session is documented with a timestamped, tamper-evident record. Walk into any audit with organized, complete, accessible data.
Audit-ready documentation, by default
Medicaid and insurance audits demand organized, complete, and consistent documentation. Vizanote's audit trail is built to satisfy that standard without any extra effort from your team.
- Every session note timestamped and signed by the RBT and supervising BCBA
- Supervision logs generated automatically from session data
- Override records with clinical rationale permanently attached
- Consent records with cryptographic tamper-detection
- One-click export for payer review
Consent Records
Initial Assessment
M. Martinez (Guardian) · 2024-09-12
Behavior Intervention Plan
M. Martinez (Guardian) · 2024-10-03
AI Assistance Disclosure
M. Martinez (Guardian) · 2024-10-03
Annual Review — 2025
M. Martinez (Guardian) · 2025-01-15
All consent records are cryptographically signed and tamper-evident. Guardians may request copies at any time.
From session data to claim draft — without the manual entry
Vizanote connects EVV check-in/check-out times directly to CPT unit calculations. Session data populates the claim draft. Your billing staff reviews and approves — nothing auto-submits to a payer.
Claims are always drafts. Vizanote never auto-submits to a payer. Your billing admin reviews every claim before it leaves the practice. Billing rates and payer rules vary — always review before submission.
EVV & Billing — Jordan M.
Visit Record
Jordan M.
Direct Therapy · CPT 97153
T. Chen (RBT)
Claim Draft
Rates vary by payer/state. Review before submission.
Claims are drafts only — clinician review required before submission to payer.
Clinical guardrails protect your practice — and your clients
Contraindication gating prevents flagged tasks from reaching clients without documented clinical rationale. Safety escalations route immediately to the supervising BCBA with mandatory acknowledgment.
Every override, every incident, every rationale is permanently logged. If your practice is ever questioned, you have a complete documented record.
Contraindication Review
CONTRAINDICATED
High-demand compliance task — novel setting
Flag: High Conflict Exposure · Jordan M. · Manding Domain
Override Requires Clinical Rationale
This task is flagged as contraindicated. If proceeding is clinically appropriate, document your rationale below. This record is permanent and cannot be edited after submission.
Enter documented clinical rationale here...
Audit trail: All overrides are logged with BCBA identity, timestamp, rationale, and IP address. Records cannot be deleted.
Request a demo for your clinic
We'll walk through your specific workflow and show you exactly how Vizanote fits your practice.
Schedule a clinic demo