Give your BCBAs their evenings back.
Vizanote turns every session into clean, payer-ready notes automatically. EVV, CPT drafts, and audit trails — all built in. Your BCBAs review and sign. Documentation overhead drops. Clinical time goes up.
EVV & Billing — Jordan M.
Visit Record
Jordan M.
Direct Therapy · CPT 97153
T. Chen (RBT)
Claim Draft
Rates vary by payer/state. Review before submission.
Claims are drafts only — clinician review required before submission to payer.
Documentation overhead is your most expensive line item
When BCBAs spend their time on paperwork instead of clients, clinical outcomes and practice revenue both suffer. Vizanote is designed to eliminate that tradeoff.
Time recaptured
AI-assisted session note drafts, structured templates, and real-time data sync eliminate the after-hours note marathon that burns out your clinical staff.
Billing accuracy
Session data auto-populates CPT claim drafts. Your billing admin reviews, not rebuilds. Fewer rejected claims, faster reimbursement.
Audit confidence
Every session is documented with a timestamped, tamper-evident record. Walk into any audit with organized, complete, exportable data.
AI accelerates your team. Your BCBA stays in control.
Vizanote's AI is built on a structured clinical data model designed by ABA practitioners — not generalist engineers. AI surfaces documentation drafts and protocol alignment issues. Every output routes through a mandatory BCBA review gate before anything is applied.
AI drafts session notes from live session data — BCBAs review and approve
AI flags payor mismatches and authorization risks — billing staff act on them
Contraindication gating blocks flagged interventions — override requires documented clinical rationale
No AI output reaches a treatment plan without explicit clinician sign-off
Audit-ready documentation, by default
Medicaid and insurance audits demand organized, complete, and consistent documentation. Vizanote's audit trail is built to satisfy that standard without any extra effort from your team.
- Every session note timestamped and signed by the RBT and supervising BCBA
- Supervision logs generated automatically from session data
- Override records with clinical rationale permanently attached
- Consent records with cryptographic tamper-detection
- One-click export for payer review
Consent Records
Initial Assessment
M. Martinez (Guardian) · 2024-09-12
Behavior Intervention Plan
M. Martinez (Guardian) · 2024-10-03
AI Assistance Disclosure
M. Martinez (Guardian) · 2024-10-03
Annual Review — 2025
M. Martinez (Guardian) · 2025-01-15
All consent records are cryptographically signed and tamper-evident. Guardians may request copies at any time.
From session data to claim draft — without manual entry
Vizanote connects EVV check-in/check-out times directly to CPT unit calculations. Session data populates the claim draft. Your billing staff reviews and approves — nothing auto-submits to a payer.
Claims are always drafts. Vizanote never auto-submits to a payer. Your billing admin reviews every claim before it leaves the practice.
EVV & Billing — Jordan M.
Visit Record
Jordan M.
Direct Therapy · CPT 97153
T. Chen (RBT)
Claim Draft
Rates vary by payer/state. Review before submission.
Claims are drafts only — clinician review required before submission to payer.
Clinical guardrails protect your practice — and your clients
Contraindication gating prevents flagged tasks from reaching clients without documented clinical rationale. Safety escalations route immediately to the supervising BCBA with mandatory acknowledgment.
Every override, every incident, every rationale is permanently logged. If your practice is ever questioned, you have a complete documented record.
Contraindication Review
CONTRAINDICATED
High-demand compliance task — novel setting
Flag: High Conflict Exposure · Jordan M. · Manding Domain
Override Requires Clinical Rationale
This task is flagged as contraindicated. If proceeding is clinically appropriate, document your rationale below. This record is permanent and cannot be edited after submission.
Enter documented clinical rationale here...
Audit trail: All overrides are logged with BCBA identity, timestamp, rationale, and IP address. Records cannot be deleted.
What clinic directors ask us
Does the AI replace my BCBA's clinical judgment?
No. Vizanote's AI drafts documentation and surfaces patterns — it does not make clinical decisions. Every AI suggestion requires explicit BCBA review and approval before any change is applied to a client record. There is no auto-apply mode.
Is our patient data safe and private?
HIPAA-compliant, BAA in place, encrypted end to end. Vizanote runs on Google Cloud Platform — SOC 2 Type II and ISO 27001-certified infrastructure. We sign a BAA with every customer before any PHI is transferred. Architecture is correct, BAA is signed, audit trail is complete.
What if an auditor asks for documentation?
Every session note, consent record, supervision log, override, and billing draft is logged with timestamps, user identity, and audit trail. Records are exportable on demand. Seven-year retention is standard across all plans.
Ready to see it in your clinic?
We'll walk through your specific workflow and show you exactly how Vizanote fits your practice.
Request early access