AI drafts the note. Your BCBA approves.
Vizanote turns every session into a structured, payer-ready note automatically — so after-hours documentation marathons stop, and claims stop getting denied.
HIPAA-compliant · BAA in place · AI drafts — your BCBA reviews and signs.
AI monitors behavioral indicators in real time. All observations require clinician interpretation.
AI Session Analysis
BCBA: Dr. A. Rivera · AI-generated — review required
Toggle visibility of behavioral markers in the session view.
AI transparency: 47 data points · 3 sessions context
AI recommendations are always reviewed by a licensed clinician before any action is taken.
Built on Google Cloud infrastructure (SOC 2 Type II, ISO 27001 certified). Application-level security documentation available on request. · HIPAA-compliant · BAA in place · AI drafts — BCBA approves.
See Vizanote from your perspective
How it works
Three steps — from live session data to payer-ready note, with a clinician in the loop at every stage.
Capture
RBTs record trial responses, prompt levels, and durations in real time. EVV check-in verifies location. Data flows directly into the session record — no re-entry at end of day.
AI mechanism
Vizanote drafts a structured session note, flags payor mismatches, surfaces protocol alignment observations, and prepares the CPT billing draft — all while the session is still running.
Human review
Every AI draft routes to a licensed BCBA for review and sign-off. Nothing reaches a client record or billing queue automatically. The clinician owns every decision.
The documentation problem is costing your clinic money
ABA clinic owners aren't losing sleep over “digital transformation.” They're losing sleep over claims that get denied, staff who burn out, and audits they aren't ready for.
80%
of session notes fail at least one payor requirement
Your BCBA is fixing documentation errors after hours instead of designing new programs. Most clinics audit only 5–10% of notes manually — the rest slip through.
Source: Industry observation — ABA provider documentation practices.
77–103%
annual RBT turnover — the most expensive line item you can't see
Replacing one RBT costs $15,000–$25,000 in recruiting and training. Hard-to-use software is not the only cause of turnover — but it is one you can fix.
Source: VG Soft State of ABA Therapy Report, 2026.
Thousands
per month lost to authorization gaps
One mismatch between a session note and units billed can trigger a denial. Sessions delivered against expired auths become unpaid hours — often invisible until an audit.
Source: Caretap ABA provider challenges, 2026.
The clinical workflow, simplified
From first data point to billing submission — with accountability at every step.
Trial-by-trial data capture — in seconds, not minutes
RBTs record responses, prompt levels, and durations directly on their device. Data flows into the session note automatically — no re-entry, no copy-paste at end of day.
See it in your clinicSession Recording — Jordan M.
97153 · Direct Therapy · T. Chen (RBT)
Current Target
Requesting preferred items independently (Manding)
Approaching mastery threshold (80%) — 5 consecutive sessions
Prompt Level
AI surfaces patterns. You decide what they mean.
Vizanote reviews session trends and protocol alignment, then presents ranked observations and a structured note draft. No AI suggestion auto-executes — a licensed BCBA must approve every change before it reaches a client record.
See it in your clinicAI Treatment Recommendations
Increase Manding opportunities in natural environment
Current 2.1 mands/session is below target. Increase to 4–6 during snack and play.
Introduce picture exchange for novel items
Jordan has mastered 3 preferred items. Protocol supports expansion to low-conflict novel stimuli.
Fade physical prompt on Manding chain step 2
Consistent 85% with physical prompt over 5 sessions. Prompt fading is indicated.
BCBA Review Required — no recommendation takes effect until approved by Dr. A. Rivera
Claims are always drafts. Vizanote prepares them — your billing team submits them.
GPS geofence verifies presence. Session duration auto-calculates CPT units. Claim drafts route to your billing admin for review. Nothing submits to a payer automatically — ever.
See it in your clinicEVV & Billing — Jordan M.
Visit Record
Jordan M.
Direct Therapy · CPT 97153
T. Chen (RBT)
Claim Draft
Rates vary by payer/state. Review before submission.
Claims are drafts only — clinician review required before submission to payer.
The full clinical workflow — AI-accelerated, human-reviewed
From first trial to payer-ready note — structured data collection, AI-assisted documentation, EVV, billing drafts, and audit trails at every step. Every AI output requires clinician sign-off before it counts.
Structured Session Notes
Trial-by-trial data capture with prompt level, response type, and duration — synced in real time across your team.
AI-Assisted Recommendations
AI surfaces treatment options ranked by protocol alignment. Every suggestion requires BCBA sign-off before it reaches a client record.
Contraindication Gating
Flagged tasks are blocked from assignment unless a licensed clinician provides a documented clinical rationale — logged permanently.
EVV Geofence Verification
Electronic Visit Verification with GPS geofencing satisfies state EVV mandates and protects against billing fraud.
CPT Billing Draft Generation
Session data auto-populates CPT claim drafts (97153, 97155, 97156, etc.). Review before submission — never auto-file.
Role-Scoped Dashboards
BCBAs see clinical oversight views. RBTs see only their assigned learners. Billing staff see claims. Guardians see consent records.
Cryptographic Consent Records
Signed consent is timestamped and cryptographically verifiable. Guardians can access their records at any time.
Mastery & Progress Tracking
Visual trend lines, trial-to-trial accuracy, and mastery threshold alerts — so BCBAs can spot regressions before the next session.
Safety Escalation Workflow
Incident reports, risk flags, and care escalations route to the supervising BCBA immediately, with mandatory acknowledgment tracking.
Built on infrastructure your IT department already trusts
Built on Google Cloud infrastructure (SOC 2 Type II, ISO 27001 certified). Application-level security documentation available on request.
Vizanote runs on Google Cloud Platform. We sign a BAA with every customer before any PHI is transferred. Role-based access, full audit logging, and 7-year retention are included with every plan.
HIPAA-Ready Architecture
GCP infrastructure holds a HIPAA BAA covering 117 services. PHI encrypted in transit (TLS 1.2+) and at rest (AES-256). Role-based access and audit logging configured by design.
BAA with Every Plan
We sign a Business Associate Agreement at subscription — before any PHI is transferred. PHI features gate behind BAA acknowledgment.
Full Audit Trail — 7-Year Retention
Every view, edit, override, and login is logged with timestamp, user identity, and IP address. Seven-year retention satisfies BACB ethics compliance.
AI Under Clinical Review
No AI recommendation reaches a session note or billing claim without explicit BCBA approval. There is no auto-apply mode. AI output is always labeled as AI-generated.
Cryptographic Consent Records
Consent records are timestamped and cryptographically signed at execution. Tampering is detectable. Immediately producible on audit request.
Granular Role-Based Access
BCBAs see clinical oversight views. RBTs see only assigned learners. Billing staff see claims. Guardians see consent records. No role accesses data outside its scope.
Not medical advice. Vizanote is clinical documentation and workflow software, not a medical device or clinical decision system. All AI-generated suggestions require review and approval by a licensed clinician before any change is made to a treatment plan.
Questions we hear from every clinic
Honest answers — not marketing copy.
Does AI replace my clinicians?
No. It drafts; your BCBA reviews and signs. Always. There is no auto-apply mode. Every AI suggestion requires explicit clinician approval before any change reaches a session note or treatment plan.
Is our data safe?
HIPAA-compliant, BAA in place, encrypted end to end. Vizanote runs on Google Cloud Platform — SOC 2 Type II and ISO 27001-certified infrastructure. We sign a BAA with every customer before any PHI is transferred. PHI is encrypted in transit and at rest.
Will notes survive an audit?
Every note is structured to payer requirements with a full trail. Session notes, consent records, supervision logs, and override rationales are all timestamped, tamper-evident, and exportable on demand. Seven-year retention is standard across all plans.
Join the beta cohort
We're working directly with ABA clinics to build the documentation workflow your team actually needs. BAA in place. HIPAA-ready setup guide included. Your data is never used to train AI.
Request early accessHIPAA-compliant · BAA in place · Data never used to train AI
Transparent pricing, per active client
Early-access rates — may change at general availability. Annual billing saves ~15%.
Solo
Independent BCBAs and solo practitioners
or $16/client/mo billed annually
Up to 10 active clients
- Structured session note templates
- Trial-by-trial data collection
- EVV geofence verification
- Cryptographic consent records
- Basic audit trail
- 1 BCBA + up to 3 RBTs
- BAA included
- Email support (48hr)
Includes BAA · HIPAA-ready setup guide
Practice
Small to mid-size ABA clinics
or $24/client/mo billed annually
11–50 active clients
- Everything in Solo
- AI-assisted session note drafts
- AI behavior recommendations (BCBA approval required)
- CPT billing draft generation
- Safety escalation workflows
- Guardian portal
- Full audit trail
- Unlimited RBTs, 3 BCBAs
- Email + chat support
Includes BAA · HIPAA-ready setup guide
Clinic
Mid to large ABA clinics
or $32/client/mo billed annually
51–200 active clients
- Everything in Practice
- AI review queue (flags payor mismatches)
- Contraindication gating
- EVV + CPT billing drafts
- Full + cross-client audit trail
- Compliance exports
- Unlimited staff and BCBAs
- Priority support
Includes BAA · HIPAA-ready setup guide
What a typical clinic pays
Example: a 30-client practice on the Practice tier (billed monthly) — approximately $870/mo (30 clients × $29/client). Annual billing reduces that to ~$720/mo.
Solo plan caps at 10 active clients. Contact us when you're ready to move to Practice. All prices are early-access rates and may change at general availability.
Enterprise
Multi-location groups, PE-backed clinics, and networks with 200+ active clients. Unlimited staff, custom templates, BI export, dedicated CSM, and clearinghouse integration.
All plans include a signed BAA and cryptographic consent records. See full feature comparison
Ready to spend more time with your clients?
Join the beta cohort and give your BCBAs their evenings back.